Church Media Share

Privacy Policy

Effective Date: February 17, 2026

Church Media Share ("CMS," "we," "us," or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our website and services.

1. Information We Collect

A. Information You Provide to Us

We collect information that you voluntarily provide when using our services:

  • Account Information: When you register for an account, we collect your name, email address, and password.
  • Nonprofit Verification: If you verify as a nonprofit organization, we may collect organization name, tax ID, nonprofit registration documents, and contact information.
  • Uploaded Content: When you contribute assets, we collect the files you upload, titles, descriptions, tags, and associated metadata.
  • Donation Information: When making a donation, payment information is processed by our payment provider (Stripe) and we receive transaction details.
  • Communications: When you contact us via email or other channels, we collect the content of your messages.

B. Information Collected Automatically

We automatically collect certain information when you access our website:

  • Usage Data: Pages viewed, downloads, favorites, search queries, and interactions with content.
  • Device Information: IP address, browser type, device type, operating system, and referring URLs.
  • Cookies and Tracking: We use cookies and similar technologies to maintain sessions, remember preferences, and analyze usage patterns.

2. How We Use Your Information

We use the collected information for the following purposes:

  • Account Management: Create and manage your account, authenticate users, and provide customer support.
  • Content Delivery: Host, display, and distribute creative assets; process downloads and track favorites.
  • Nonprofit Verification: Verify nonprofit status to grant appropriate licensing levels.
  • Platform Improvement: Analyze usage patterns, improve features, and enhance user experience.
  • Communication: Send service-related notifications, respond to inquiries, and provide updates (with your consent for marketing).
  • Security: Detect fraud, prevent abuse, and protect the platform and users.
  • Legal Compliance: Comply with legal obligations and enforce our terms.

3. How We Share Your Information

We do not sell your personal information. We may share information in the following circumstances:

A. Service Providers

We work with third-party service providers who help us operate our platform:

  • Cloudflare: Hosting, content delivery network (CDN), database (D1), and file storage (R2).
  • Stripe: Payment processing for donations (Stripe has its own privacy policy).
  • Email Services: Transactional emails and communications.

B. Public Information

  • Contributor Attribution: If you upload content, your contributor name or username may be displayed publicly alongside your assets.
  • Uploaded Content: Assets you contribute are made publicly available for download by other users according to our licensing terms.

C. Legal Requirements

We may disclose information if required by law, subpoena, court order, or to protect our rights, property, or safety, or that of others.

4. Cookies and Tracking Technologies

We use cookies and similar technologies to:

  • Maintain your logged-in session
  • Remember your preferences and settings
  • Analyze website traffic and usage patterns
  • Improve website performance and functionality

You can control cookies through your browser settings. Disabling cookies may limit some functionality of the website.

5. Data Security

We implement reasonable security measures to protect your information:

  • Encrypted connections (HTTPS/SSL)
  • Secure password hashing
  • Regular security audits and updates
  • Access controls and authentication
  • Secure cloud infrastructure (Cloudflare)

However, no method of transmission over the internet is 100% secure. We cannot guarantee absolute security of your data.

6. Your Privacy Rights

Depending on your location, you may have certain rights regarding your personal information:

  • Access: Request a copy of the personal information we hold about you.
  • Correction: Request correction of inaccurate or incomplete information.
  • Deletion: Request deletion of your personal information (subject to legal retention requirements).
  • Portability: Request a copy of your data in a machine-readable format.
  • Opt-Out: Unsubscribe from marketing communications (service emails may still be sent).
  • Objection: Object to certain processing of your information.

To exercise these rights, contact us at info@churchmediashare.com

7. Data Retention

We retain your information for as long as necessary to:

  • Provide our services and maintain your account
  • Comply with legal obligations (tax, accounting, legal requirements)
  • Resolve disputes and enforce our agreements
  • Maintain backups for disaster recovery

When you delete your account, we will delete or anonymize your personal information within a reasonable timeframe, except where retention is required by law.

8. Children's Privacy

Our services are not directed to children under 13 years of age. We do not knowingly collect personal information from children under 13. If you believe we have collected information from a child under 13, please contact us immediately.

9. International Data Transfers

Your information may be transferred to and processed in countries other than your country of residence. We take appropriate measures to ensure your data receives adequate protection wherever it is processed.

10. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices of these external sites. We encourage you to review their privacy policies before providing any information.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or for legal, regulatory, or operational reasons. We will notify you of material changes by updating the effective date and posting a notice on our website. Continued use of our services after changes constitutes acceptance of the updated policy.

12. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us at:

Email: info@churchmediashare.com

Related Documents: